123182, Moscow, 1st Pekhotny Lane, 6, bldg. 2

info@rusasn.ru +7 (499) 196-71-00 (ext. 3484)
Ru

Privacy Policy on Personal Data Processing

1. General Provisions

This personal data processing policy has been drawn up in accordance with the requirements of Federal Law No. 152-FZ of 27.07.2006 “On Personal Data” (hereinafter referred to as the “Personal Data Law”) and defines the procedure for processing personal data and the measures taken by LLC “Russian Association for the Advancement of Science” (hereinafter referred to as the “Operator”) to ensure the security of personal data.

1.1. The Operator’s primary goal and a fundamental condition of its activities is to respect the rights and freedoms of individuals and citizens in the processing of their personal data, including the right to privacy, personal and family secrets.

1.2. This Operator’s policy on personal data processing (hereinafter referred to as the “Policy”) applies to all information that the Operator may receive about visitors to the website https://rusasn.ru.

2. Key Terms Used in the Policy

2.1. Automated personal data processing — processing of personal data using computing equipment.

2.2. Blocking of personal data — temporary suspension of personal data processing (except in cases where processing is necessary to clarify the personal data).

2.3. Website — a collection of graphic and informational materials, as well as computer programs and databases, that make them accessible on the Internet at the network address https://rusasn.ru.

2.4. Personal data information system — a collection of personal data contained in databases and the information technologies and technical means that ensure their processing.

2.5. Anonymization of personal data — actions as a result of which it is impossible to determine, without using additional information, to which specific user or other personal data subject the personal data belong.

2.6. Personal data processing — any action (operation) or set of actions (operations) performed with or without the use of automation tools with personal data, including collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transfer (distribution, provision, access), anonymization, blocking, deletion, and destruction of personal data.

2.7. Operator — a state body, municipal body, legal entity, or individual who, alone or jointly with others, organizes and/or carries out personal data processing, and who determines the purposes of personal data processing, the composition of personal data subject to processing, and the actions (operations) performed with personal data.

2.8. Personal data — any information relating directly or indirectly to an identified or identifiable user of the website https://rusasn.ru.

2.9. Personal data authorized by the personal data subject for dissemination — personal data whose access by an unlimited circle of persons has been granted by the personal data subject by giving consent to the processing of personal data authorized for dissemination, in the manner provided by the Personal Data Law (hereinafter referred to as “personal data authorized for dissemination”).

2.10. User — any visitor to the website https://rusasn.ru.

2.11. Disclosure of personal data — actions aimed at revealing personal data to a specific person or a specific group of persons.

2.12. Dissemination of personal data — any actions aimed at revealing personal data to an undefined circle of persons (transfer of personal data) or at making personal data accessible to an unlimited circle of persons, including publication of personal data in the mass media, placement in information and telecommunications networks, or provision of access to personal data in any other way.

2.13. Cross‑border transfer of personal data — transfer of personal data to the territory of a foreign state, to a foreign state authority, a foreign individual, or a foreign legal entity.

2.14. Destruction of personal data — any actions as a result of which personal data are irreversibly destroyed, with no possibility of further recovery of the content of personal data in the personal data information system and/or material carriers of personal data are destroyed.

3. Main Rights and Obligations of the Operator

3.1. The Operator has the right:

  • to obtain from the personal data subject reliable information and/or documents containing personal data;
  • in the event that the personal data subject revokes consent to the processing of personal data, or sends a request to cease the processing of personal data, the Operator may continue processing personal data without the personal data subject’s consent if there are grounds specified in the Personal Data Law;
  • to independently determine the composition and list of measures necessary and sufficient to fulfill the obligations established by the Personal Data Law and regulatory legal acts adopted in accordance with it, unless otherwise provided by the Personal Data Law or other federal laws.

3.2. The Operator is obliged:

  • to provide the personal data subject, upon request, with information concerning the processing of his/her personal data;
  • to organize personal data processing in the manner established by the current legislation of the Russian Federation;
  • to respond to appeals and requests from personal data subjects and their lawful representatives in accordance with the requirements of the Personal Data Law;
  • to provide the authorized body for the protection of personal data subjects’ rights, upon its request, with the necessary information within 10 days from the date of receipt of such request;
  • to publish or otherwise ensure unlimited access to this Policy on personal data processing;
  • to take legal, organizational, and technical measures to protect personal data from unlawful or accidental access, destruction, alteration, blocking, copying, provision, dissemination of personal data, as well as from other unlawful actions in relation to personal data;
  • to cease the transfer (distribution, provision, access), cease processing, and destroy personal data in the manner and cases provided by the Personal Data Law;
  • to fulfill other obligations established by the Personal Data Law.

4. Main Rights and Obligations of Personal Data Subjects

4.1. Personal data subjects have the right:

  • to obtain information concerning the processing of their personal data, except in cases provided by federal laws. The information is provided to the personal data subject by the Operator in an accessible form, and must not contain personal data relating to other personal data subjects, except in cases where there are lawful grounds for disclosing such personal data. The list of information and the procedure for its receipt are established by the Personal Data Law;
  • to require the Operator to clarify their personal data, block or destroy them if the personal data are incomplete, outdated, inaccurate, unlawfully obtained, or are not necessary for the declared purpose of processing, as well as to take measures provided by law to protect their rights;
  • to set the condition of prior consent when processing personal data for the purpose of promoting goods, works, and services in the market;
  • to withdraw consent to the processing of personal data, as well as to send a request to cease the processing of personal data;
  • to appeal in the authorized body for the protection of personal data subjects’ rights or in court against unlawful actions or inaction of the Operator in the processing of their personal data;
  • to exercise other rights provided by the legislation of the Russian Federation.

4.2. Personal data subjects are obliged:

  • to provide the Operator with accurate information about themselves;
  • to inform the Operator about clarification (updating, modification) of their personal data.

4.3. Individuals who provide the Operator with inaccurate information about themselves, or information about another personal data subject without that person’s consent, shall bear responsibility in accordance with the legislation of the Russian Federation.

5. Principles of Personal Data Processing

5.1. Personal data processing is carried out on a lawful and fair basis.

5.2. Personal data processing is limited to achieving specific, previously determined, and lawful purposes. Processing of personal data incompatible with the purposes for which personal data were collected is not permitted.

5.3. Databases containing personal data processed for purposes incompatible with each other must not be combined.

5.4. Only personal data that correspond to the purposes of their processing are subject to processing.

5.5. The content and volume of the processed personal data correspond to the declared purposes of processing. Excessive personal data, in relation to the declared purposes of their processing, must not be processed.

5.6. During personal data processing, the accuracy of personal data, their sufficiency, and, where necessary, their relevance to the purposes of personal data processing must be ensured. The Operator takes necessary measures and/or ensures that such measures are taken to delete or clarify incomplete or inaccurate data.

5.7. Personal data are stored in a form that allows identification of the personal data subject, no longer than required for the purposes of personal data processing, unless the storage period for personal data is established by federal law, by a contract, a party to which, beneficiary, or guarantor is the personal data subject. Processed personal data are destroyed or anonymized upon achievement of the purposes of processing or in the event of loss of necessity to achieve these purposes, unless otherwise provided by federal law.

6. Purposes of Personal Data Processing

Purpose of processing — providing the User with access to services, information, and/or materials available on the website https://rusasn.ru.

Personal surname, name, patronymic, email address, company names, phone numbers, comments.

Legal grounds: Federal Law “On Information, Information Technologies and Protection of Information” No. 149-FZ of 27.07.2006.

Types of personal data processing: collection, recording, systematization, accumulation, storage, destruction, and anonymization of personal data.

7. Conditions for Personal Data Processing

7.1. Personal data processing is carried out with the personal data subject’s consent to the processing of his/her personal data.

7.2. Personal data processing is necessary to achieve the purposes provided for by an international treaty of the Russian Federation or by law, to carry out the functions, powers, and obligations imposed on the Operator by the legislation of the Russian Federation.

7.3. Personal data processing is necessary for the administration of justice, enforcement of a court decision, or an act of another body or official that must be enforced in accordance with the legislation of the Russian Federation on enforcement proceedings.

7.4. Personal data processing is necessary for the performance of a contract to which the personal data subject is a party, beneficiary, or guarantor, as well as for the conclusion of a contract at the initiative of the personal data subject or a contract under which the personal data subject will be a beneficiary or guarantor.

7.5. Personal data processing is necessary to exercise the rights and legitimate interests of the Operator or third parties, or to achieve socially significant purposes, provided that the rights and freedoms of the personal data subject are not violated.

7.6. Processing of personal data is carried out whose access by an unlimited circle of persons has been granted by the personal data subject or at his/her request (hereinafter referred to as “publicly available personal data”).

7.7. Processing of personal data is carried out that must be published or disclosed in accordance with federal law.

8. Procedure for Collection, Storage, Transfer, and Other Types of Personal Data Processing

The security of personal data processed by the Operator is ensured by implementing legal, organizational, and technical measures necessary to fully comply with the requirements of the current legislation on personal data protection.

8.1. The Operator ensures the preservation of personal data and takes all possible measures to exclude access to personal data by unauthorized persons.

8.2. The User’s personal data will never, under any circumstances, be transferred to third parties, except in cases related to the fulfillment of current legislation or if the personal data subject has given the Operator consent to transfer the data to a third party for the performance of obligations under a civil law contract.

8.3. In the event of inaccuracies in personal data being identified, the User may update them independently by sending the Operator a notification to the Operator’s email address info@rasn.ru with the note “Updating personal data”.

8.4. The period of personal data processing is determined by the achievement of the purposes for which the personal data were collected, unless another period is provided by a contract or current legislation. The User may at any time withdraw his/her consent to the processing of personal data by sending the Operator a notification via email to the Operator’s email address info@rasn.ru with the note “Withdrawal of consent to personal data processing”.

8.5. All information collected by third‑party services, including payment systems, communication tools, and other service providers, is stored and processed by these parties (operators) in accordance with their user agreement and privacy policy. The personal data subject is responsible for familiarizing him/herself with these documents. The Operator is not liable for the actions of third parties, including the service providers mentioned in this paragraph.

8.6. Restrictions set by the personal data subject on the transfer (except for providing access), as well as on the processing or conditions of processing (except for granting access) of personal data authorized for dissemination, do not apply in cases of personal data processing in the state, public, and other public interests defined by the legislation of the Russian Federation.

8.7. The Operator ensures the confidentiality of personal data when processing personal data.

8.8. The Operator stores personal data in a form that allows identification of the personal data subject, no longer than required for the purposes of personal data processing, unless the storage period for personal data is established by federal law, by a contract, a party to which, beneficiary, or guarantor is the personal data subject.

8.9. Grounds for termination of personal data processing may include achievement of the purposes of personal data processing, expiration of the personal data subject’s consent, withdrawal of consent by the personal data subject or a request to cease personal data processing, as well as identification of unlawful personal data processing.

9. List of Actions Performed by the Operator with the Obtained Personal Data

9.1. The Operator carries out collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transfer (distribution, provision, access), anonymization, blocking, deletion, and destruction of personal data.

9.2. The Operator carries out automated processing of personal data with receipt of and/or transfer of the received information via information and telecommunications networks or without them.

10. Cross‑border Transfer of Personal Data

10.1. Before commencing cross‑border transfer of personal data, the Operator is obliged to notify the authorized body for the protection of personal data subjects of its intention to carry out cross‑border transfer of personal data (such notification is sent separately from the notification of the intention to carry out personal data processing).

10.2. Before submitting the above notification, the Operator is obliged to obtain the relevant information from the authorities of a foreign state, foreign individuals, and foreign legal entities to whom the cross‑border transfer of personal data is planned.

11. Confidentiality of Personal Data

The Operator and other persons who have obtained access to personal data are obliged not to disclose them to third parties and not to disseminate personal data without the personal data subject’s consent, unless otherwise provided by federal law.

12. Final Provisions

12.1. Users may obtain any clarifications on questions of interest concerning the processing of their personal data by contacting the Operator via email at info@rasn.ru.

12.2. Any changes to this personal data processing policy will be reflected in this document. The Policy remains in effect indefinitely until it is replaced by a new version.

12.3. The current version of the Policy is freely available on the Internet at https://rusasn.ru/policy/.